Event Management Invoice Format
A GST-ready invoice format for an event planner / event management company in India — with the correct SAC code, the right GST rate, and the line items you actually bill. Fill it in and download a PDF, free and no sign-up.
An event management invoice in India should clearly separate your professional service fee from pass-through vendor costs (catering, venue, decor, sound), because both usually attract 18% GST under SAC 998596. Since weddings, corporate offsites and exhibitions involve large advances, your invoice must show the booking advance received, the balance due and the milestone it is tied to. Listing the SAC code, GST breakup (CGST+SGST or IGST) and a clear cancellation clause protects you when clients dispute costs after the event.
What an event planner / event management company typically bills for
| Item / service | Billed | Typical rate |
|---|---|---|
| Event planning & coordination fee (full-service wedding/corporate) | per event | ₹1,50,000 |
| On-site event manager & crew | per day | ₹12,000 |
| Stage, decor & floral setup | per event | ₹2,00,000 |
| Sound, lighting & AV rental | per day | ₹45,000 |
| Catering coordination (buffet) | per plate | ₹850 |
| Venue booking & liaison charge | per venue | ₹25,000 |
Indicative market rates — set your own. Add these as line items and the invoice totals GST for you.
Opens the free GST invoice generator, pre-filled with these items.
How to make a event management invoice
Your name / business, GSTIN if registered, and the client's details.
List what you delivered — use the items above as a starting point — under SAC 998596.
Pick 18% GST, choose CGST+SGST or IGST, and download the PDF.
What a GST-compliant event management invoice must include
A GST tax invoice should carry: your name, address and GSTIN; a unique invoice number and date; the client's name, address and GSTIN (if registered); a description of the service with its SAC code (998596 for event management); the taxable value; the GST rate and amount split as CGST + SGST (same state) or IGST (inter-state); the total in words; and your signature. Typically 40-50% advance to block the date, 30-40% one week before the event, and the balance on the event day or within 7 days; vendor pass-through costs are often billed at actuals against receipts.
Invoice format by profession
Event Management invoice — frequently asked questions
What SAC code and GST rate do I use on an event management invoice?
Use SAC 998596 (Events, exhibitions, conventions and trade shows organisation and assistance services), which attracts 18% GST. Charge CGST 9% + SGST 9% when the client is in your state, or IGST 18% for out-of-state clients.
How do I show the advance/booking amount on the invoice?
Raise a receipt voucher (or advance invoice) when you collect the booking advance and charge 18% GST on it at that point. In the final invoice, list the total, subtract the GST-paid advance already received, and show only the balance as payable.
Should vendor costs like catering and decor be on my invoice or billed separately?
If you procure catering, venue and decor in your own name and re-bill the client, add them as line items and charge 18% GST on the full value (you can claim Input Tax Credit on those vendor bills). Only genuine reimbursements paid on the client's behalf as a pure agent, with supporting bills, can be excluded from GST.
What happens to GST if the client cancels the event after paying an advance?
If you retain the advance as a cancellation charge, GST still applies because it is treated as consideration for agreeing to tolerate the cancellation. Issue a credit note or refund voucher for any amount you return, and keep your cancellation slab (e.g. non-refundable within 30 days) written on the invoice.